You’ve ordered your first bexio Pay debit card, perhaps even made your first payment, and are now wondering how the booking between amnis and bexio works? Then you’re in the right place! With just a few settings in your amnis account, you can ensure that your card transactions are booked correctly and fully automatically in bexio!
From amnis to your bexio account: The path of your card transaction
Payment with the bexio Pay card: Whether online or in-store – as soon as you pay with your card, the transaction appears in your amnis account. It will first show the status “Open” and then, once the amount has been debited by the merchant, the status “Executed”.
Transfer to bexio: Every card transaction, regardless of its status, is automatically transmitted to bexio and booked to the transfer account (1090).
Correct booking in bexio: Once all requirements are met, the correct balancing entry is automatically generated. This ensures the card transaction is booked to the appropriate expense account. The next section explains the necessary requirements – briefly and clearly.
Important: To ensure transactions are successfully booked in bexio, the user who created the account in amnis must have booking permissions in bexio. If you’re unsure, please contact bexio directly.
Requirements for correctly booking card transactions in bexio
For card transactions to be correctly booked and displayed in your bexio account, the categorisation and, if applicable, the VAT rate must be specified.
For companies subject to VAT
The transaction must be successful and have the status “Executed” in the amnis account.
The transaction must have a category assigned in the amnis account.
The transaction must have a VAT rate assigned in the amnis account.
For companies exempt from VAT
The transaction must be successful and have the status “Executed” in the amnis account.
The transaction must have a category assigned in the amnis account.
Note: Categories and VAT rates can easily be selected from a dropdown menu. These are based on the default settings configured during the card onboarding process. If these requirements are not met, no balancing entry will be made, and the transaction will remain in the bexio transfer account.
Step-by-step booking explained with an example
Follow these simple steps in your amnis account to ensure your card transactions are automatically and correctly booked in bexio:
Log in to your amnis account.
Open the transaction overview in the "Debit Cards" section.
The symbol on the right indicates whether a receipt has already been added:
Black paperclip symbol: Required information is still incomplete.Green receipt symbol: All necessary information has been provided.
Click on the transaction you want to edit and select "Add receipt" or "Edit expense".
Upload the receipt (if desired).
Specify the VAT rate (only for VAT-registered companies).
Select the appropriate category from the dropdown menu.
Add any additional details, such as a note, if needed.
Click “Save and close”.
The transaction will then be automatically booked in your bexio account to the account assigned to the respective amnis category during the card onboarding process.
Tip: You can also categorise transactions and upload receipts in the amnis mobile app – it’s especially quick and easy on the go!
Additional information to keep in mind:
The synchronisation from amnis to bexio can take up to 5 minutes. If a booking or receipt is not immediately visible in bexio, wait a few minutes and check again.
You can adjust the assignment of categories and VAT rates at any time in the amnis admin area under “Receipt settings” and “VAT settings”. These changes will be visible in the dropdown menu for future transactions when categorizing a card transaction.
Adjustments to categories or VAT rates for transactions already booked in bexio can only be corrected directly in bexio. Further information can be found here.
If the wrong receipt was uploaded for a transaction, the correct receipt must be manually uploaded in both the amnis account and in bexio. Receipts uploaded after categorisation in amnis will no longer be transferred to bexio.
💡 For recurring transactions with the same merchants, you can save time and minimise manual errors by using predefined booking and merchant details. Our system remembers your settings and automatically assigns the details! This is especially useful for recurring expenses such as subscriptions, ads, or train tickets. Set your booking details once, and future transactions will be automatically booked. Here’s how it works:
Please do not hesitate to contact us if you require further information. You can reach us through the following channels:
Live chat: Click the blue icon in the bottom right corner
Phone: Call our bexio Pay customer support at +41 44 500 22 24
bexio helpcenter: Further information can also be found in the bexio helpcenter