When customers upload receipts linked to their card transactions, it’s essential to manage the data responsibly to ensure compliance and ease of access. In the following, you’ll find some key guidelines.
Understanding receipt storage at amnis
Uploaded receipts are retained for 10 years, but they remain modifiable (e.g., they can be deleted or altered by authorised users at a later point).
Given this flexibility, the amnis expense feature is not designed as a secure repository for long-term storage of critical financial information.
Recommendations for secure receipt management
To maintain robust data integrity and comply with accounting regulations:
Regularly export receipts: Utilise the export feature to download receipts in bulk, such as through a zip archive or via the amnis API.
Transfer to secure, compliant storage: Move these exported files to a system that aligns with the accounting standards and legal requirements of your jurisdiction. Examples include enterprise-grade document management systems with secure, immutable storage capabilities.
Establish a routine: Schedule periodic backups or transfers to avoid data loss and maintain an up-to-date archive of all transaction receipts.
By following these best practices, businesses can safeguard their financial documentation while ensuring compliance and readiness for audits or internal reviews.
Are you interested in exploring expense management with amnis, such as how amnis users can download attached receipts of debit card transactions? Visit our dedicated section to learn more.
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